At a glance, you can see how a document will flow from one topic to the next. It gives the reader a bird’s eye view of the document.

Here are five benefits you should immediately look at:

A Table of Contents isn’t just for navigating long documents. When the headings are consistently entered, what you see when you generate a TOC will not be a surprise.Are TOCs relevant when we have bookmarks and advanced search features on digital devices? The short answer is - Yes. Normally, this will be what is called title case, which means that major words within the heading are capitalized, but other words are not. The only way around this problem is to go back and re-enter your headings using the proper case. While the headings all appear in uppercase within the body of the document (because you used the style to force the text to show as uppercase), the actual text within those headings is inconsistent and the inconsistency is apparent when you generate the TOC. Some Toc Entries Look Like This (title case), OTHERS LIKE THIS (uppercase), and still others like this (lowercase). When it comes time to create your TOC, Word pulls the text from the headings, and you discover that your TOC entries look terrible. Now, you can type as you normally would, but Word displays the headings as all caps-just as you want. (After all, you decided up front that you want your headings in all caps.) Then, you discover that you can set the format of the heading styles to be all caps. Let's say that you add a few headings, and you put them in all caps. Then, when you later generate a TOC, you will get what you want-a TOC that matches the specifications in the TOC styles.Ī similar problem often occurs in the course of developing the headings in a document. If, after setting the headings back to their defaults in this manner, you don't like the way your headings look, make the changes in the heading styles, not in the headings themselves. When you use these shortcuts, make sure that you select the entire paragraph, including the end-of-paragraph marker. Select each heading paragraph in your document and press Ctrl+Q (to return the text to the default paragraph settings for the style) and Ctrl+Space Bar (to return the text to the default font settings for the style). The only solution to this problem is to make sure that none of your headings use explicit formatting they should rely only on styles. You can change the TOC styles after generating the TOC, but when you later regenerate, the TOC will again appear messed up. The result is that your TOC entry shows up as red, 16-point text, even though the TOC 1 style doesn't call for that. When you generate your TOC, the explicit formatting you applied affects what appears in your actual TOC. However, you may have used explicit formatting on a Heading 1 paragraph so that it is red, 16-point type. There is one very, very large caveat to this general statement, however: If you have applied explicit formatting to your headings, then your TOC will not look as you expect it to.įor instance, let's say that you define the TOC 1 style so it is 14-point Arial in black type. The bottom line is that if you want to change the way your TOC looks, all you need to do is modify the attributes that make up the TOC styles (TOC 1, TOC 2, etc.). Likewise, TOC 2 is used to format a TOC entry generated from a Heading 2 paragraph, and so on. Thus, TOC 1 is used to format the TOC entry generated from a Heading 1 paragraph. There is typically a direct correspondence between the TOC style name and the heading style name. When the TOC is generated, the styles automatically applied to the TOC entries are TOC 1, TOC 2, etc. (You can specify differently named styles to be used when generating the TOC, but that is beyond the scope of this tip.) Exactly how you do this has been covered in other issues of WordTips, but suffice it to say that you can generate a TOC based upon any headings that are formatted using Word's built-in heading styles-Heading 1, Heading 2, etc. Word allows you to quickly and easily create a table of contents, based upon the headings in your document.

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